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Getting the right permits

Don’t let poor planning impact your event, make sure you’re following the right processes from the start.

There’s a range of things you need to consider - you may need a resource consent if you’re hosting a music festival, a building consent if you’re putting up
a stage, a licence if there is alcohol involved and lots more. That’s why it pays to talk to Council early.

We know it’s a lot to think about, so read on while we explain just what you need to do.

Traffic management

Any event that is on or near a road may require traffic management and a road closure. Check out the ‘parking and traffic management’ factsheet for more information on this.

Resource consents

Your event must comply with the Proposed Waipa District Plan. The District Plan includes a range of rules to manage environmental effects. If your event doesn’t comply with all the relevant rules, you will need a resource consent.

Here’s some examples to help you out:

  • The District Plan specifies an acceptable noise level, if your event is likely to exceed this then you may need a resource consent.

  • If your event exceeds the permitted opening hours or maximum number of people then you may need a resource consent.

The best thing to do is to contact Council’s Duty Planner and have a chat with them about whether you need to apply for resource consent.

Depending on the scale and complexity of the event, they may suggest you have a Consultant Planner prepare the application for you. 

Your application needs a lot of details, including:

  • A description of the event, its location, date, hours of operation and a run sheet.
  • A site plan showing layout of activities, buildings, parking areas, signs and other structures.
  • Anticipated number of people who will be attending the event, including staff.
  • Noise levels likely to result from the event, possibly include an acoustic report.
  • Proposed signage for the event.
  • Traffic management information, possibly a Traffic Report.
  • Written approval from affected persons, as determined by Council.
  • An assessment against the objectives, policies and rules of the District Plan.
  • An assessment against Part II (Purpose and Principles) of the Resource Management Act 1991. 

It’s important to apply early for your resource consent as sometimes we have to notify the public. The resource consent process can take up to 70 working days.

Building consents

Structures such as tents, marquees, scaffolding and staging may require a temporary building consent.

A building consent is usually required if your structure exceeds a certain height, but there are other factors Council consider as well.

To find out if you need a building consent, ring one of Council’s Building Compliance team members early on in your planning process.

You can visit www.waipadc.govt.nz or contact Waipa District Council on 0800 924 723.

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