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Serving food and/or alcohol

What better way to bring people together than with food and a drink? To make sure these services are the best they can be take a read through this advice.

Food

Selling food at an event is always a great idea – it’s convenient for your guests and if you’re serving alcohol it helps reduce the effects from alcohol consumption. Some requirements may apply depending on the size and nature of your event.

First off, you need to talk to Council’s Environmental Health team about your legal requirements. They will guide you through the process and explain what your responsibilities are.

You will also need to provide a list of everyone selling food at the event and their contact details – we’ll use this to check that each food operator meets their regulatory requirements.

If a food vendor doesn’t meet requirements, we’ll work with them to gain approval. This can take time, so make sure you get in touch early on in the planning process.

Alcohol

If you're selling alcohol at your event (including when alcohol is included in a cover charge or ticket price), then you require a ‘Special Licence’.

There are a number of conditions you need to meet under the Licence, for example, you may need a Duty Manager with a valid Duty Manager’s Certificate and you must serve food and non-alcoholic drinks.

An alcohol licence process can take some time, especially if there are objections or if you need to involve a number of agencies. We recommend you submit your completed applications six weeks prior to your event. Keep in mind that there's a close-down period over Christmas for the Alcohol Licensing committee which assesses applications.

To download the application form, visit the Alcohol Licensing page on Council’s website, www.waipadc.govt.nz/alcohol_licensing

If your event is taking place in an area covered by a liquor ban and alcohol is being supplied or consumed (but not sold) you will also need permission from Council.

It’s also important you inform the police and event security about how you plan to manage alcohol at your event. They’ll want to know details like, whether alcohol can be bought on-site, whether there are designated areas for consuming alcohol and what alcohol will be served in (glass bottles can become missiles).

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