The legal stuff
As an event organiser, you will need to arrange your own public liability insurance to cover your event.
Insurance companies will have advice for you as to what you will require for your specific event. The organiser is responsible for all managers, volunteers, contractors and the public involved with the event. It is also a good idea to discuss insurance covering property and equipment, you may even want to discuss this with your hire
company before discussing it with your insurer, to make sure everything you need to cover, is covered.
Again an emergency plan depends on the scale of your event and where it is being hosted.
Below is a check list of items that should be included, but don’t be put off by this list, the scale of items will depend on your event and these are just precautions in case of an emergency – so better to be ready than not.
- Emergency contacts recorded
- The line of command in an emergency and how it can change?
- At what point, and how, control goes to the police?
- Arrangements for emergency services – entry, designated stations etc.
- Meeting points for emergency staff and services?
- Role and contacts of event staff
- Access and evacuation routes and perform a site check before the event?
- Radio channel used for emergency?
- Local doctors and hospital details in case of a major incident.